INTERNATIONAL BOARD POLICY                             # 0800
ADOPTED:   3/89					LAST  AMENDED:    3/05  #

Growth Management Structure

1.  Structure

The success of Civitan International depends on every member of the organization promoting positive growth. Every Civitan shall fulfill the role of recruiter and promoter for membership growth and retention.

All leadership at all levels of the organization shall be responsible to promote positive growth and establish growth and retention goals for each fiscal year. This shall include all officers at the club, district and international levels.  These goals shall include measurable accountability.

Civitan International shall provide professional staff to lead, train, motivate and assist in the promotion of growth at all levels of the organization.

2.  Annual Responsibilities and Timetables

A.  Responsibility - Every club president-elect, district governor-elect and the international president-elect, upon being elected to said office shall be responsible to become familiar with the current and long-range growth plan of their respective club, district and international organization. They shall formulate a growth plan for their year in office incorporating continuity of long-range plans and teamwork with current leadership, which shall be submitted and approved by their respective boards, prior to taking the offices of club president, district governor or international president. Long-range plans shall be reviewed and updates annually by officers and boards.

Staff shall be responsible to train and/or assist these future officers in preparing these continuing growth plans.

B.  Timetables

March/May -- Election of club president-elect at annual club meeting.

June/July - Election of international president-elect at international convention

August/September - Election of governors-elect at district conventions.

October - International president-elect meets with international board to evaluate current and long-range growth plans.

January/February - Governors-elect shall be trained at the academy on selection of a District Development Team, club expansion into new communities, existing club's growth and retention, and the importance of positive growth. (See sec. 4)

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February/May - Governor-elect appoint District Development Team.  This team shall meet with the current team to review current and long-range plans and develop a plan fur the next year.  This plan shall be submitted to Civitan International by May 15.

June/July -- At the international convention, the international president-elect shall present the membership growth plan to the International Board incorporating the summary of the district's growth plans.  International president-elect and each international director will review and evaluate plans with governors-elect.

July/August -- Club president-elect and club directors evaluate current and long-range plans and formulate a growth plan for the next year.  This plan shall be submitted to the district governor-elect by September 1.

September - Governor-elect and District Development Team summarizes club presidents' reports, makes necessary revisions to District plan with board approval and submits those to International by September 15.

October Through Fiscal Year - Actions are implemented to carry out respective club, district and international plans, including regular communication through all levels (club president, governor, international director, international president, staff) as to the progress of growth plans.

3.  Growth and Retention Awards Program

An awards program shall be established to recognize the most successful growth districts and regions in Civitan International   Each Civitan year, a first place, second place and third place district and region shall be selected, based upon the criteria established herein, with appropriate recognition established by the (#) International Growth & Retentions Department, said awards to be made at the international convention following the completion of the Civitan awards year.

All districts with nine (9) clubs or less will compete in a separate competition using the same criteria as above.  All districts shall be included in region competition.

New Growth (most net new members)
1st Place -  50 points
2nd Place - 40 points
3rd Place - 30 points
4th Place - 20 points
5th Place - 10 points

Net % Growth  (highest % of net new members)
Same point system.

Most New Clubs
Same point system.

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Most Net New Clubs  (new dubs less lost clubs)
Same point system.

Net % Retention  (based upon October 1 membership base)
Same point system.

Net New Clubs Chartered
Same point system

(All ties shall be handled by combining points (places dividewd by the number of Districts/Regions involved in the tie).

4.	Growth and Training Procedures for Governor-Elect

Civitan International recognizes the district governor as the key leader for organizational growth, and shall properly prepare the governor-elect for the responsibilities of positive growth through training. Growth and retention training shall be conducted at the Governors-Elect Academy and updated at the international convention prior to their assumption of office, and conducted by professional staff as described below:

(Note:  Any international director that has not served as governor should also receive the following training.  International directors should receive update training on how to assist and support district governors in implementing their growth plans.)

A.  How to locate and select new club builders who are already accredited club builders;
B.  How to schedule a new club building seminar for the district, thereby establishing additional po-tential club builders;
C.  How to implement the District Development Team concept;
D. How to target potential club builders with new club sites, and gain their commitment to build
new clubs there;
E.  How to manage a new club-building program with a district to insure new club building success; F.  How to insure that each club in the district has a viable recruitment and retention program in place to insure growth in each club.  How to manage that program to maximize potential for positive growth for each club in each district;
G.  How to properly utilize the District Development Teams and club growth and retention managers, as assistants and resource personnel, to expand the opportunities for growth in each club and district;
H.  How to recognize "clubs in trouble" and what to do about them;
1.  How to cure poor leadership problems that impact growth;
J.  How to convince club leaders to maintain or reach Golden Circle status for long-term success;
K.  How to schedule and conduct successful membership meetings.
L. How to develop a consistent, long-range plan for membership growth in each Civitan club.

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